IMAP migrations - Archiving and importing mail from older systems
Step Instructions
Archive your data in Mac Mail
- Hold down the key on your keyboard then click all the messages you want to archive to select them or Hold down the key on your keyboard then click ‘a’ to select all messages
- Click the Archive button at the top of the Mail window
Additional information: https://clean.email/archive-emails/mac-mail-archiving
Archive your data in Outlook for Mac
1. On the Tools tab, choose Export.
2. In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue.
3. In the Save As box, under Favorites, choose the Downloads folder, and click Save.
Additional information: https://support.microsoft.com/en-us/office/export-items-to-an-archive-file-in-outlook-for-mac-281a62bf-cc42-46b1-9ad5-6bda80ca3106
Archive your data in Outlook for PC
1. In Outlook 2013: Click File > Info > Cleanup Tools > Archive
2. In Outlook 2016: Click File > Info > Tools > Clean up old items
3. Click the Archive this folder and all subfolders option, and choose the folder you want to archive.
4. Click OK
Additional information: https://support.microsoft.com/en-us/office/archive-items-manually-ecf54f37-14d7-4ee3-a830-46a5c33274f6
Archive your data in Gmail
1. Go to myaccount.google.com.
2. Under Privacy & personalization, click on Manage your data & privacy.
3. Scroll down to Download or delete your data. Click on Download your data.
Additional information: https://www.theverge.com/21324801/gmail-download-data-back-up-save-email
Add new account on Mac Mail
1. In Mail, choose Mail > Add Account
2. Select an account type
3. Enter your account information.
Additional information: https://support.apple.com/guide/mail/add-email-accounts-mail35803/mac#:~:text=In%20Mail%2C%20choose%20Mail%20%3E%20Add,use%20that%20account%20with%20Mail.
Add new account in Outlook for Windows
1. Select File > Add Account.
2. Select Outlook for Microsoft 365 and Outlook 2016
3. Enter your email address and click Connect.
Additional information: https://support.microsoft.com/en-us/office/add-an-email-account-to-outlook-6e27792a-9267-4aa4-8bb6-c84ef146101b
Add new account in Outlook for Mac
1. Select Outlook > Preferences > Account.
2. Click the plus (+) sign > New Account.
3. Type your email address > Continue.
4. Type your password > Add Account.
Additional information: https://support.microsoft.com/en-us/office/add-an-email-account-to-outlook-6e27792a-9267-4aa4-8bb6-c84ef146101b
Import data into Mac Mail
1. Open Mail and click File > Import Mailboxes from the menu bar.
2. Mark either Apple Mail or Files in mbox format and click Continue.
3. Locate the file and then click Choose.
Additional information: https://www.idownloadblog.com/2020/01/20/mailbox-import-export-mail-mac/
Import data into Outlook for Mac
1. In Outlook 2016 for Mac or Outlook 2019 for Mac, on the Tools tab, choose Import.
2. In the Import box, select Outlook for Mac archive file (.olm) > Continue.
3. Locate the .olm file on your Mac, and then choose Import.
Additional information: https://support.microsoft.com/en-us/office/import-email-messages-contacts-and-other-items-into-outlook-for-mac-6cc48404-a65c-4b8c-a12a-95a905249414
Import data into Outlook for Windows
1. On the Tools tab, choose Import.
2. Select Outlook for Windows archive file (.pst) > Continue.
3. Locate the .pst file on your Mac, and then choose Import.
Additional information: https://support.microsoft.com/en-us/office/import-email-messages-contacts-and-other-items-into-outlook-for-mac-6cc48404-a65c-4b8c-a12a-95a905249414
Import data into Mac Mail
1. From the menu bar, select Tools>ImportExportTools NG>Import mbox file.
2. Choose the import direction and click OK.
3. Select the MBox file and import.
Additional information: https://www.emaildoctor.org/blog/import-export-mbox-mac-mail/